We respect your right to privacy and will only process personal information you in accordance with the General Data Protection Regulation ((EU) 2016/679) (“GDPR”) and any national laws in the UK including the Data Protection Act 2018 or any successor legislation to GDPR (“Data Protection Legislation”).
2. Who We Are
We are Playwaze Limited and our registered company number is 08321430.
Our registered address is First Floor, Steward House, 14 Commercial Way, Woking, GU21 6ET
Our website address is https://playwaze.wpengine.com/.
3. Your Personal Data
“Personal Data” means any information about you from which you can be personally identified.
We collect basic Personal Data such as your name, username, address, email and telephone number when you start an account with us and as you use our Platform we may also collect:
When you join clubs, universities and sporting groups (we call them “Communities”) that use our Platform, these Communities may also collect Personal Data from you.
This Personal Data that Communities collect is shared with us in order that we can store, back-up and process the Personal Data for the Communities on the Platform as a data processor.
We share the Personal Data we collect from you with the Communities that you join in order for you to participate in those Communities.
For more information on how your Personal Data is shared see How we share your Personal Data.
4. How we collect Personal Data
Personal Data is collected in the following ways;
Personal Data is collected from you when you:
or it may be provided to us by third parties:
or it may be collected automatically
or by combining it with other data
5. Legal basis for processing your Personal Data
We will ensure that your Personal Data is processed lawfully, fairly, and transparently, without adversely affecting your rights
We will only process your Personal Data if at least one of the following basis applies:
6. How we use your Personal Data
We use your Personal Data to:
7. How your Personal Data is shared with Communities
We share your Personal Data with Communities that you join and these Communities use it to:
8. How your Personal Data is shared with third parties
We may share your Personal Data with third parties that:
The third parties will only process your Personal Data on our instructions, and they are subject to a duty of confidentiality.
We will take all reasonable steps to ensure that your Personal Data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of these third parties under Data Protection Legislation.
9. Where we store your Personal Data
We store your data in the European Economic Area (EEA). We may, under certain circumstances e.g. a security breach in our EEA Data Centre, transfer your Personal Data outside the EEA. However, if we do transfer your Personal Data outside the EEA, we will take all reasonable steps to ensure that your Personal Data is treated as safely and securely as it would be within the EEA and under Data Protection Legislation.
Information may be sent to your computer in the form of a “cookie” to allow us to improve your user experience on our Platform. The cookie is stored on your computer. Playwaze may request that your computer return a cookie to it. These return cookies do not contain any information supplied by you or any personally identifiable information about you.
Your browser software should however enable you to view, block, and remove cookies if you wish to. For more information about cookies, please visit www.allaboutcookies.org.
To protect your Personal Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure your Personal Data.
We limit access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to know.
We have put in place procedures to deal with any suspected Personal Data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Any payments made by you, will be encrypted.
We have implemented security measures such as Secure Sockets Layers to protect Personal Data and maintain a high level of security.
We will keep your Personal Data for as long as is necessary which is usually the life of our relationship. We may however be required to retain personal data for a longer period of time to ensure we comply with our legislative and regulatory requirements. We review our data retention obligations to ensure we are not retaining data for longer than we are legally obliged to.
13. Your rights
When you submit Personal Data to our Platform, you may be given options to restrict our use of your Personal Data.
We aim to give you strong controls on our use of your Personal Data including the ability to opt-out of receiving emails from us.
It is important that the Personal Data we hold about you is accurate and current. Please keep us informed if your Personal Data changes during your relationship with us.
Under Data Protection Legislation, you have the right to:
You also have some rights in relation to automated decision-making including profiling which we may do to offer you the best service tailored to your interests and activities.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).
We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
To contact us about anything to do with your Personal Data and data protection, for example if you wish to ask us a question or to enforce your rights such as withdrawing your consent to our use of your Personal Data, please use the following details:
Attention: Playwaze Data Protection Compliance Manager
Email address: firstname.lastname@example.org
Postal Address: First Floor, Steward House, 14 Commercial Way, Woking, GU21 6ET